7 Tips to improve your personal productivity

Time management is a much talked about subject and a much abused term.

The simple fact is that it is impossible to manage time, regardless of what you do there are 60 seconds in a minute, 60 minutes in a hour and 24 hours in a day. We all have 1440 minutes a day, it’s how you choose to spend them that will make the difference to you and your business.

It is not uncommon for people to not know ‘where their time has gone’, as they had no clear idea of what they were setting out to do with their time.

Here are 7 tips that you can do now, to improve your personal productivity and get the most out of your time!

1. Have a plan – before you head into your week spend some time, for example, at the weekend setting out what you need to achieve and plan out your diary to make sure you achieve it. Similarly, before you finish for the day, set out your plan for the next day. Remember, “Today isn’ t over until tomorrow is planned”

2. Remember 80:20! – Pareto tells us that you will get 80% of the result in 20% of the time. Use 20% of your day for planning your business. Choose the time when you are at your best and set aside 90 minutes or so for planning your business strategies.

3. Have specific deadlines for activities… what you are going to do and BY WHEN. Honour those commitments to yourself

4. Stop unrestricted access to you. Set your agenda.

5. Phone calls, mobile calls, emails are all interruptions… you do not have to answer immediately (unless it is an absolute emergency). Set aside blocks of time to respond to voicemails, return calls and answer emails.

6. End times matter! For meetings and appointments set an end time and clearly communicate it… it is not an appointment if there is no end time.

7. Good is good enough! Give yourself permission not to be perfect… firstly perfection is not attainable, there is always something that can be improved, things evolve and change. Secondly, it is a law of diminishing returns; the time consumed increases exponentially in comparison to the size of the improvement.

I have written a guide with tips personal productivity, you can get your copy by clicking here

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  • Todd

    Great tips Rob – thanks!